RUISLIP CRICKET CLUB
RULES AND CONSTITUTION
The Club name shall be the “RUISLIP CRICKET CLUB”.
The headquarters of the Club shall be the Ruislip Cricket Club, Kings College Fields, Kings College Road, Ruislip, Middlesex HA4 7JZ.
- CLUB PURPOSES
The purposes of the club are to foster and promote participation in the sport of cricket within the community, providing facilities for playing cricket, opportunities for recreation, coaching and competition.
The club is affiliated to the England and Wales Cricket Board through the Middlesex county cricket board.
- The club and its members shall ensure that members, playing and non playing, abide by the ECB Code of Conduct which incorporates the spirit of cricket and by the laws of cricket.
- The club shall adopt and implement the ECB safe hands – Crickets policy for safeguarding children and any future versions of the policy.
- The Club shall adopt and implement both the ECBs One Game Strategy and the Club Inclusion and Diversity Policy and any future versions of these documents.
- The Club shall be managed by the Management Committee, which shall consist of Chairman, Secretary, Treasurer, Bar Secretary, Club Captain, Child Welfare Officer and three other officers to be called General Officers. The Management Committee shall meet as necessary but not less than four times in each year.
- The Committee shall appoint a Club Welfare Officer to ensure compliance with safeguarding legislation and the ECB Safe Hands policy.The Club Welfare Officer shall report to relevant Committee meetings and the reports, together with any action taken, must be minuted.
- The Secretary shall give at least 14 days prior notice of the date of the next Management Committee meeting to all its members.
- A President and/or Vice-President(s) may be appointed by the Management Committee at its discretion.
Permitted means of advancing the purpose
The Management Committee has the power to:
- OTHER OFFICIALS
The Management Committee shall have the authority to decide what other officials need to be appointed to ensure the efficient running of the Club.
- ELECTION OF OFFICERS AND OTHER OFFICIALS
- Officers and other officials shall be elected at the Annual General Meeting.
- The term of office shall commence with the date of election and will terminate at the next Annual General Meeting.
- Any offices which cannot be filled at the AGM or where vacancies occur during the year may be filled at the next General, or Extraordinary General Meeting of the Club or by the Management Committee.
- The Committees will have due regard to the law on disability discrimination and the safe guarding of children and vulnerable adults.
- 1.Hon. Independent Examiner
Examiner(s), preferably qualified, shall be appointed at the Annual General Meeting. The term of office shall commence with the date of election and will terminate at the next Annual General Meeting. Examiner(s), shall be eligible for re-appointment. It is not necessary for the position(s) to be held by member(s) and the post(s) may, if not filled at the Annual General Meeting, be filled at the next General or Extraordinary General Meeting of the Club or by the Management Committee.
- Membership of theclub shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.
- The club may have different classes of membership and subscription on a non discriminatory and fair basis. The club will have an equitable pricing policy and will keep subscriptions at levels that will not pose a significant obstacle to people participating.
- The level of subscriptions will be decided by the committee from time to time and notified to members.
- A limitation may be proposed by the Management Committee on the total number of members accepted to any class of membership.
Classes of Membership
- Full Member Playing
A full playing member is any person who has paid the full annual subscription. Such membership entitles the member to use the facilities of Ruislip Cricket Club pavilion and premises and confers eligibility for selection to all cricket matches
- Full member non playing
A Non playing member is any person who has paid the appropriate fee. Such membership entitles the member to use the facilities of Ruislip Cricket Club pavilion and premises but does not confer eligibility for Cricket selection.
- Junior Member (under the age of 18).
A Junior Member is any person under the age of 18 at the 1st September who is eligible to play colts cricket under the rules of the Middlesex Colts Association, and has paid the appropriate fee. Such membership confers eligibility for Cricket selection.
- Honorary Member
The Management Committee shall have power to confer honorary membership on persons for outstanding service to the Club. Honorary members shall be entitled to use the facilities of the Ruislip Cricket Club pavilion and premises. Honorary members are not required to pay a subscription. Such membership shall be terminated at the discretion of the Management Committee.
- Family Member
A Family member is the wife, husband or child under the age of 18 years at 1st April of a Playing Member (Senior), Non-Playing Member or Honorary member, and has paid the appropriate fee. Such membership entitles the member to use the facilities of the Ruislip Cricket Club pavilion and premises but does not confer eligibility for cricket selection.
- Associate Member
An Associate member is any person or group of persons who have paid the appropriate fee.
Such membership entitles the member to use the facilities of the Ruislip Cricket Club pavilion and premises
- Membership Cards
Every member will be issued with a Membership Card, which must be produced at the request of any member of the Management or Clubhouse Committee. Membership Cards are not transferable and members infringing this rule will be liable to forfeit membership. Associate members who are part of a group will be issued with a single membership card.
- Application for membership of the club shall be by completion of a membership application form
- No person shall be eligible to take part in the business of the club, vote at general meetings or be eligible for selection for any club team unless the applicable subscriptions has been paid by the due date and/or membership has been agreed by the club committee. Two days must also have passed since the application for membership was submitted before membership can be granted.
- The club committee may only refuse to admit a new member if a resolution is passed at a meeting where the person in question has been notified in writing in advance and been given 14 days to submit written representations for the club committee to consider at the meeting. Appeal against a refusal of membership shall be to the Appeal committee as detailed in Section 30.
- Removal of Membership, Discipline and Appeals
- Any complaints regarding the behaviour of members, guests or volunteers should be lodged in writing with the Secretary.
- Any person who is the subject of a written complaint or appeal shall be notified of the procedures to be followed by the relevant committee in reasonable time to prepare for any hearing.
- The Committee shall appoint a disciplinary sub-committee (Disciplinary Sub-Committee) who will meet to hear complaints within  days of a complaint being lodged.Any person requested to attend a Disciplinary Sub-Committee shall be entitled to be accompanied by a friend or other representative and to call witnesses.The Disciplinary Sub-Committee has the power to take appropriate disciplinary action on behalf of the Committee, including the termination of membership or exclusion from Club premises.
- The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the person against whom the complaint was made within  days following the hearing.
- There shall be a right of appeal within 14 days of receipt of the disciplinary decision or decision to refuse membership:
against the Disciplinary Sub-Committee’s findings or the sanction imposed or both; and
against the Committee’s refusal to admit a new member
in either case, the Committee shall appoint an appeals committee (“Appeals Committee”). The Appeals Committee shall have a maximum of three members which shall not include members involved with the initial disciplinary hearing but may include non-members of the Club. The Appeals Committee shall consider the appeal within  days of the Secretary receiving the appeal. The individual who submitted the appeal shall be entitled to be accompanied by a friend or other representative and to call witnesses. The decision of the Appeals Committee shall be final and binding on all parties.
- All members will be subject to these rules and by joining the club will be deemed to accept these rules, any club regulations and any codes of conduct that the club has adopted. A code of conduct for members and guests must be displayed prominently to ensure that all club guests and non-member volunteers are aware of the code and the requirement to abide by it.
- The Management Committee will keep a register of members.
- Membership is not transferable and shall cease on death.
- A member may resign by written notice to the club, but the return of any subscription paid is at the discretion of the Management Committee.
(i) The responsibility for enforcing discipline on match days shall be for the elected captains, and shall apply from the meeting time before the match until the time of leaving the ground, and
- The Management Committee shall be responsible for enforcing discipline in the pavilion.
The subscription for membership shall be payable annually on or before 1st April in each year or within one month of acceptance as a member thereafter.
The subscriptions for the ensuing year shall be fixed at the Annual General Meeting.
- Any member not having paid his/her subscription within one month of the 1st April in any year or within one month of acceptance as a member thereafter shall forfeit the right to play for the Club and/or to use the Club pavilion, privileges, and premises until such subscription has been paid.
- Where a member’s subscription has not been paid prior to 31st May in any year membership shall be deemed to have lapsed.A lapsed member shall not be re-admitted until he/she has paid the subscription due for the season in which he/she defaults and the subscription for the season in which he/she rejoins.
- The Management Committee may refuse to allow any subscription to be renewed at its discretion.
- The Management Committee shall have authority to impose an enrolment fee for new members as and when they consider it advisable.The amount of such fee shall be fixed at the Annual General Meeting.
- Any person accepted into membership after 31st May shall pay a proportion of the appropriate annual subscription (monthly pro-rata basis).This reduction shall only apply to the first period up to the next normal date of renewal.
- Where individuals are finding it hard to pay the appropriate fee alternative arrangements are possible ie: Instalments at the discretion of the Management Committee.
- MATCH FEES
A match fee (Senior or Junior) shall be payable at home and away matches by players at the rate and on the terms agreed by the Cricket Committee and ratified by the Management Committee.
- GENERAL MEETING
All Members may attend all general meetings of the club in person
- Annual General Meeting
An Annual General Meeting will be held in November or December of each year. The Annual General Meeting shall receive the Accounts and Balance Sheet, duly examined.
The Secretary shall give at least 28 days prior notice of the date of the Meeting to all members and to the examiner(s).
Any member wishing to propose a motion at the Annual General Meeting shall give notice of the motion, duly seconded, in writing to the Secretary at least 14 days before the date of the meeting.
- General Meeting
A General Meeting may be convened at the discretion of the Management Committee.
The Secretary shall give at least 21 days prior notice of the date of the meeting to all members and to the examiners.
- Extraordinary General Meeting
An Extraordinary General Meeting may be convened at the discretion of the Management Committee or shall be convened at the request of a number of members which must not be less than ten and need not be more than thirty (or one-fifth of the membership, whichever shall be the less) who shall send with their application the motion(s) to be submitted to the meeting. Such Extraordinary General Meetings shall be held not later than 28 days after the receipt of such applications.
The Secretary shall give at least 14 days prior notice of the date of the Meeting to all members and to the examiners. This notice shall state the motion(s) to be proposed to the Meeting.
- VOTING RIGHTS
All full members have one vote.
- VOTING PROCEDURE
- The voting on all motions, election of officers and other officials shall be taken by a show of hands, unless at the discretion of the Chairman or at the request of a majority of members present and eligible to vote a secret ballot is called for.
- A simple majority of those present, eligible to vote, and voting shall be necessary to carry a motion at any Annual General, Extraordinary General or General Meeting except that a motion proposing a change of these rules and constitution shall require a two-thirds majority of members present, eligible to vote and voting.
- In the case of election of Club Officers and Officials it shall be necessary for the person elected to obtain a total of votes in excess of the combined total of votes received by all other candidates for the post.More than one ballot may be required should the first vote fail to achieve an absolute majority for one candidate.In this circumstance the candidate with the least votes will drop out and further ballots held until an absolute majority is achieved.
- In the case of an equality of votes, the Chairman of the Meeting shall draw lots to decide which candidate(s) will advance to the next ballot, or be elected, as appropriate.
- In the case of a motion to dissolve the Club this must be dealt with at an Extraordinary General Meeting.For the motion to be carried a three-fourths majority of members present, eligible to vote and voting shall be required.
- The Chairman shall preside at meetings of the Club.The Club Secretary shall take the chair in the absence of the Chairman.
- A Quorum of any Annual General, Extraordinary General or General Meeting of the Club shall consist of one quarter of the members eligible to vote.
- A Quorum of the Management Committee shall consist of five, including the Chairman.(The Secretary will chair the meeting in the absence of the Chairman and be a substitute for the Chairman in the constitution of the Quorum.)
- A Quorum of the Cricket Committee shall consist of two.
- A Quorum of the Clubhouse Committee shall consist of two.
- The Quorum of any other sub-committee shall consist of two.
- BANKING ACCOUNTS, BORROWING AND INVESTMENT
- An account or accounts shall be kept in the name of the Ruislip Cricket Club at a bank to be approved by the Management Committee, into which account or accounts all monies received on behalf of the Club shall be paid by the Treasurer or other Officer responsible.
- The Treasurer, Chairman, and one other Management Committee member appointed at the first meeting of the Management Committee after the Annual General Meeting shall be authorised to operate the account on behalf of the Club and all cheques shall be signed by at least two of the authorised officers, one of whom must be the Treasurer or Chairman.No expenditure other than items of a minor nature shall be incurred without the prior sanction of the Management Committee.
- Where there is a change in authorised signatories a sample of the signatures applicable each year to be supplied to the Club Bank Manager by the Treasurer immediately after the AGM.
- The authority to borrow and invest monies, and pay and receive interest on such monies at the appropriate rates, on behalf of the Ruislip Cricket Club shall be vested in the Management Committee.
- ANNUAL ACCOUNTS AND AUDIT
The Accounts of the Club shall be kept by the Treasurer and such accounts shall be examined annually by the Examiner(s). For the purpose of such examination, accounts shall be closed on the 30th September in each year, which shall be the close of the club financial year. The accounts so examined shall be printed and circulated to all members at the Annual General Meeting.
NB (i) The close of the financial year may be extended to no later than the first Sunday in October, if the cricket playing season is extended to such a date, at the discretion of the Management Committee.
- All necessary books of account shall be made available to any member of the Club for inspection upon reasonable notice being given.
All players are expected to wear proper cricket clothing on the field of play.
- PROPERTY OF MEMBERS
Members leaving their clothing, equipment or other property upon the Club ground, car park or premises do so entirely at their own risk in all things and the Club will not be responsible for any loss or damage sustained, either directly or indirectly, by their so doing.
The Club will effect insurance to cover the club committee, employees, contractors, players, guests and third parties. Adequate insurance of the Club Pavilion and premises will be maintained at all times.
A review of the Club’s insurance arrangements and level of cover is to be undertaken annually.
- Members over the age of 18 may bring guests (a maximum of two guests per member) to the pavilion and shall sign in those guests upon entry. A visitors’ book shall be provided for this purpose. The member shall enter both his/her name and the name of his/her guest in the visitors’ book. The Management Committee may limit the number of visits.
- Any member introducing a guest under this rule must accompany the guest while he/she is on the Club premises, and shall be responsible for the guest’s behaviour throughout the visit.The member shall be responsible for ensuring that all guests comply with the Club rules whilst on Club premises.
- The Management and Clubhouse Committees shall have authority to ban the use of the pavilion by persons whose conduct is, or has been, in the opinion of either Committee, prejudicial to the affairs of the Club.A decision of this nature by the Clubhouse Committee will require ratification at the next meeting of the Management Committee.
- Children under the age of 17 years must not be on club premises after 9.00 pm unless accompanied by a parent or guardian who shall be responsible for the childs behaviour throughout the visit.
- SUPPLY OF ALCOHOLIC REFRESHMENT
- No person other than a Club member or guest may be supplied with any alcoholic refreshment. No person under 18 years of age shall be supplied alcoholic refreshments.All alcoholic refreshment must be paid for by members or guests at the time of ordering.
- The Club will strictly adhere to the licensing hours.
- The bar opening hours will be clearly displayed.
- No person under the age of 18 years shall be allowed to serve behind the bar.
No member shall at any time derive any pecuniary benefit
- From the purchase and supply of intoxicating liquor, or orders and purchases placed, by or on behalf of the Club apart from any benefit accruing to the Club as a whole or,
- For services rendered, unless authorised by, and at the discretion of, the Management Committee, apart from any benefit accruing to the Club as a whole.
- Members of visiting sports teams competing in events against Club teams, and their supporters shall, on the day of such event, be permitted entry to the Club premises.Whilst on the Club premises, they may purchase alcoholic refreshments.
- The Management and Clubhouse Committee reserve the right to refuse admission to any such visitor or supporter at their absolute discretion.
- UNLAWFUL GAMES
The Club premises shall not be used for unlawful gambling or for playing any unlawful games.
- MEMBERS DUTIES
- It shall be the duty of all members to assist the Committees in the smooth running of the Club.
- It shall be the duty of members involved in each game of cricket to ensure that all Club property is properly safeguarded and equipment is checked and returned to pavilion before changing after a game.
- The Clubhouse Committee shall be responsible for ensuring that the pavilion is opened when required, and properly locked and left in good order after each use.
- No notice or placard written or printed shall be exhibited, put in the pavilion or circulated to members without the sanction of the Management Committee or one of its members.
- The posting of a notice on the Club notice board shall be an acceptable way of bringing matters to the attention of members, including the notification of meetings, but if a member notifies the Secretary beforehand that he will be away and leaves a forwarding address, notification must be sent to the member by post. Notice by email is also acceptable.
- Subject to the above, notices relating to Rule 12 shall be in writing and given to each member either personally or by sending it to him or her by post in a pre-paid envelope or postcard to the address last notified by him or her to the Secretary.Service of such notice shall be deemed to have been properly effected at the time at which it would have been delivered in the ordinary course of post, notwithstanding any delay or loss in transmission.
30. RULES AND CONSTITUTION
- All members shall be provided with a copy of the Club rules and constitution, shall be deemed to have knowledge of such rules, and shall agree to be bound by them.
- The Secretary shall be responsible for ensuring that a current copy of the rules and constitution is kept on the Club premises.
- The Treasurer shall be responsible for ensuring that the Club bankers have a current copy of the rules and constitution.
- The rules, objects and constitution, or any of them, may only be added to, amended, deleted, or replaced, by a resolution of a two-thirds majority of members present, eligible to vote and voting, at the Annual General Meeting or at an Extraordinary General Meeting.
The Club colours shall be black, white and orange.
In the event of a dissolution of the Club, the Management Committee shall thereupon, or at such future date as shall be specified in the resolution, proceed to realise the property of the Club and, after the discharge of all proper liabilities, shall distribute the proceeds remaining to all qualifying members on a pro-rata basis allied to the term of membership.
The members qualifying in these circumstances shall be:-
- Current members in any grade of membership, with the exception of Playing Members (Junior), Family Members or Associate Members.
- Those who have been members for a minimum of five years, and
- Those who have been full members (not necessarily current) for a minimum of three years.
The pro-rata calculations will apply to members qualifying in all three of the above categories in proportion to their periods of full membership.
33. MINUTE BOOK
- An accurate record of all decisions of the Management Committee, Annual General Meetings, General Meetings and Extraordinary General Meetings to be kept by the Secretary, together with records of attendance, meeting times, venues and dates, in the form of a Minute Book.
- The Minute Book is to be made available for inspection (in the presence of the Secretary) to all members upon reasonable notice being given to the Secretary.
34. INTERPRETATION OF RULES
The Management Committee shall be the final arbiter with regard to the interpretation of any of the above rules.
Anything not provided for in these rules shall be left to the discretion of the Management Committee.
Updated April 2015